BOTSWANA LIBRARY ASSOCIATION (BLA) ANNUAL REPORT 2007 - 2008

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BOTSWANA LIBRARY ASSOCIATION (BLA) ANNUAL REPORT 2007 - 2008

COMPILED BY : K. F. RADIJENG - President of BLA

 

1. CHAIRPERSON'S REMARKS

Colleagues let me take this opportunity to present the BLA report for the above mentioned period to the general BLA membership. It must be noted that the present National BLA Executive Committee was voted into office in June 2006. Today (28 June 2008) is therefore the last day of the committee in office.

This past year has been one of serious reflection for the association and serious planning by the executive committee to safe the ailing association. The executive committee has come up with a Strategic Plan so as to have guided progress on the planned activities. It has not been easy to meet the objectives due to a number of problems including time, funding and lack participation by the general membership. However, some positive achievements were made.


2. CHALLENGES 

The association has been faced with a number of recurring challenges. The major challenge that we have had to deal with is getting the library and information providers to become active BLA members. This is major hiccup as without membership there is very little that can be achieved. The other major challenge is funding; some activities that the executive committee desire to organize as way of selling the association to its members of the profession and the public are hampered by the lack of funding. The other challenge that has been facing the association for a while now is lack of office space which makes it difficult to keep the documents of the association safely.

 

3. PROGRESS REPORT

The Executive Committee came up with a strategic plan on assumption of office and through out the year there has been some activities carried out by the different committee towards attaining the specified objectives. However, progress in the year 2007-2008 has been slow but some achievements were made.

3.1. Editorial Sub Committee 

The first issue of the BLA Newsletter was issues in January 2008. Due to financial constraints the newsletter was not printed but distributed by email. The second issue is in progress. The original intention was to produce the newsletter monthly but that has not been possible. The biggest challenge with the newsletter is that members are not forth coming with information to be included in the newsletter so it becomes very difficult to compile it.

Efforts to find website and journal sponsors have not been successful. The current website is hosted by a free web host and it is not in a good state as the page displays a lot of adverts that cover the BLA text.

3.2. Professional development

The committee organized an informal gathering for all those who attended the 2007 IFLA conference which was held in Durban . The aim of the seminar was to bring all those who participated at this event in order to share experiences. Those who attended (21 in number) the session deliberated on their experiences and there were lessons learned from this initiative. As a result of this initiative the BIDPA library arranged a presentation on possible ways in which institutional libraries can share information through partnerships and presentation on the BIPA /World Bank Information Service and the UB/USIS were made.

3.3. Membership

There had been a slight increase in the number of paid up members during the period 2006-2008 and it is hoped that more people will join the Association.

3. 4. BLA Annual conference June 2008

The Executive committee deemed it necessary to bring all the Library and information workers together in a forum a matter of serious concern related to BLA's status can be addressed and a theme was decided upon, thus in February 2008 a conference committee was set up to see to the logistics of organizing the conference. The theme for the conference was Revitalization of the library and information profession in Botswana .

The committee was comprised of the following;

Designation Name Institution
Chairperson K. Phoi BIDPA
Secretary: B.Mogocha BAC
Sub-commitees    
Fundraising N.Maphakwane BOCCODOL
  S.Molatedi TEC
  B.Mogocha BAC
Abstracts/Review&Program Dr P. Jain–Chief Editor UB
  K Radijeng BNPC
  RNfila UB
Hospitality O.Rakgamanyane UB
Protocol/Registration B. Dikgang UB
  K.Phoi BIDPA
Publicity/Advertising B. Dikgang UB
  B. Makgetho BNLS
  Gulubane BNLS

 

As part of conference preparations, the committee organized a dinner- dance which was held in May 2008 to raise funds. A number of institutions and individual bought tickets and different organizations were also approached to sponsor the conference and a number of them responded positively and these are:

  • LIBWIN library Systems: sponsored the binding of proceedings
  • SWETS: sponsored lunch for the second day of the conference
  • Books Botswana : stationery
  • Macmillan: stationery
  • Edutech: Stationery
  • Exclusive books: donated books

Special thanks are in order for the sponsors since the conference would not have been the same without their support.

3.4.1. Special Thanks

(i) Conference sponsors: 
without their support BLA would not have been able to pull off a conference of the magnitude that it did. It is hoped that the support will continue.

(ii) Dinner sponsors: in May 2008 the BLA conference organizing committee hosted a dinner to raise funds for the conference. A lot of organizations headed the call for support and purchased tickets for the events, some individuals also bought tickets. With their support a total of P..... after the dinner expenses was made. These organizations and individuals are: Staff members from TEC, staff members from BNPC, Books Botswana , Baisago college.,

(iii) UB Library : The UBL has kindly officially granted the association space for meetings. The Treasurer who is also a staff member of UBL, was allowed office space for safe keeping of BLA financial documents. The Director of UBL has granted the executive committee members time from work to attend BLA monthly meetings.

(iv) Employers of Executive Committee Members are also thanked for having granted their employees permission to attend BLA meetings and other functions. (UBL, BOCODOL, BOTEC, Institute of Health Sciences Gaborone, Galaletsang Primary School, Gaborone West CJSS and Botswana National Productivity Centre)

(v) Paid up members of BLA ; are thanked for their support and for having faith in BLA even at times when things looked bleak.

(vi) LIASA and Australian librarians for making it possible for BLA members to attend the IFLA Durban conference


4. REGISTRATION OF THE ASSOCIATION

This has not yet been achieved for the simple reason that we were not able to find an auditor who would audit BLA books of account for free. With limited funds available, the executive committee opted to pay for the IFLA membership to enable BLA members to take part in the IFLA Durban conference. It is hoped that the books will be audited very soon.


5. BLA COMMITTEE MEMBERS FOR 2006-2008 (2 year term) 

BLA EXECUTIVE COMMITTEE 

Designation Name Institution
K. RADIJENG President UB
O. DILEBANYE Vice President BOTEC
B. DIKGANG Treasurer UB
N. MAPHAKWANE. Secretary BOCODOL
G. MASEBE Asst. Secretary Galaletsang P School
P. JAIN Asst. Editor UB
R. B. NFILA Editor UB
L. RAMORE Add Member BAC
T. SELEMOGWE Add Member IHS
N. MADZIGIGWA Add Member G - West CJSS

SUB -COMMITTEES

PROFESSIONAL DEVELOPMENT 

Chairperson: O. Dilebanye
BOTEC
  S Monageng
IDM
  E. Qobose
UBL
  A. Mutshewa
DLIS-UB
  T. Selemogwe
IHS
  T. Kalusopa
DLIS-UB
  L Seisa
BNLS
  B.Kebonang
BNPC

 

EDITORIAL

 

Chairperson: R.Nfila
UBL
  P Jain
UBL
  J Seanego
 
  N Madzigigwa
G.West CJSS
  T.Ngakaaagae
 
  S.Mutula
DILS-UB

 

FUNDRAISING SUB COMMITTEE

 

Chairperson: B.Dikgang
UBL
Treasurer: G. Isaac
UBL
  S. Venson
Mascom
  Mogotsi
G.West CJSS
  K. Tlhabiwe
UBL
  D. Mkhutshwa
LIMSA
  G. Maphakwane
UBL
  K.Dibeela
BCA
  P. Chakandinakira
AG's Chambers
  A. Abuweng
Office of the President
  O.Sue
Student
  P. Radikara
Student
  M. Madome
Student
  B. Mongwaketse
Student
  T. Kgalagadi
BNLS
  M.Kophuting
UBL
  B. Badisang
UBL

 

PUBLICITY

 

Hairperson: N.Maphakwane
BOCODOL
  G. Masebe
Galaletsang Primary School

 

6. CONCLUSION

 

There is need more professional activities as that is the only what we can connect with each other and sell our worth to the public and for this to be achieved we have to work together as a team. The association does not belong to the president or to the executive committee, it belongs to us, all of us and each and every one of us has a right to come forward and make their voice heard. With this I am appealing to all of you to heal our ailing association lest we loose it for good.

BLA AGM Resolutions – 28 July 2008

Realising the value of collaboration among information professional, the following recommendations were made:

 

  • Botswana School Libraries Association (BOSLA) and Library and Information Management Students Association (LIMSA) should have representation in the BLA executive committee
  • BOSLA, LIMSA and the Botswana Library Consortium should affiliate to BLA.